Accounting and billing for property groups
One ledger for every entity, with rent and service charge billed from the lease, bank lines matched every morning and every sales document sent to MyInvois. Bought once and owned outright.
- Many entities
- One chart with entity, department, cost centre and project.
- MyInvois built in
- Every sales document validated with LHDN.
- Bank lines matched
- Statements imported and matched every morning.
- Owned outright
- No fee per seat and no fee per entity.
From the bank line to the consolidated statements
Six parts of one ledger, for finance, approvers, tenants and the group.
- The ledger and the closeOne chart for every entity, and a close with evidence on every line.
- BillingRent, service charge and utilities billed from the lease.
- Collections and portalsAgeing, arrears and a portal where tenants read and pay.
- Payables and the bankPayment runs, and bank lines matched every morning.
- MyInvois and SSTEvery document validated with LHDN, and SST-02 from the ledger.
- Consolidation and reportingEliminations, consolidated statements, budgets and assets.
A month on asasii ledger
From the rent invoices on the first to the consolidated statements at close.
Rent and service charge bill
Tenancies bill from the lease, with SST per tenancy, and every invoice goes to MyInvois.
Bank lines match themselves
Statements are imported and matched by rule. The rest is a short list for a person.
A tenant disputes a line
Raised on the invoice line in the portal and settled with a credit note the tenant can see.
The payment run
Bills matched three-way from asasii procure are paid by DuitNow and IBG.
Arrears move a step
Reminders, instalments and escalation, with the date each step was taken.
The close starts
Sub-ledgers have posted as they happened, and the checklist starts with evidence on every line.
Entities lock
Each entity agrees its sub-ledgers to the ledger, soft closes, then hard closes.
Consolidation runs
Eliminations are generated and the consolidated statements are ready.
Who it's for
Each person works on their own screen, on the same books.
A licence, not a subscription that takes the books with it
The group buys a system and keeps everything it produces. idataraya is paid to build, customise and maintain it.
| Topic | A hosted subscription | asasii ledger |
|---|---|---|
| Who owns the software | The vendor; access ends with the subscription | The group, outright |
| Where the books live | The vendor's cloud | The group's own environment |
| Users | Per seat, per month | Not counted |
| Adding an entity | A contract change | A form |
| What it costs | A subscription for as long as you keep your books | A system, plus a yearly fee with defined response times |
Security and Malaysian compliance
The questions the audit committee asks, answered in the platform.
Security and data overview- MyInvois e-invoicing
- Every sales document validated with LHDN, per entity.
- SST
- SST-02 generated from the ledger for each taxable period.
- PDPA 2010
- Customer and vendor data stay in the group's own environment.
- Segregation of duties
- Approval limits per role and entity, enforced by the platform.
- Single sign-on and MFA
- On every console, with the group's identity provider.
- Audit trail
- Every action recorded with the previous value and kept for seven years.
Moved across and maintained by idataraya
asasii ledger runs in the group's own cloud account or data centre. idataraya moves the books across, installs it and keeps it current, and the group holds the keys, the backups and the data.
- Opening balances agreed to the last closed trial balance
- One month run in both systems before the auditors sign
- Statutory updates under the yearly agreement
- Support from people who have run a close
Questions finance teams ask
About moving across, tax, the bank and the group.
How do we move off our current accounting package?
The chart is imported as it is, with departments, cost centres and projects becoming dimensions under a mapping the group signs off. Open items load as documents, opening balances agree to the last closed trial balance to the sen, prior periods load for comparison, and one month runs in both systems before the auditors sign.
Does it handle MyInvois and SST for every entity?
Yes. Sales invoices, credit notes, self-billed invoices and consolidated B2C invoices are submitted and validated per entity, with the LHDN identifier on each document. SST-02 is generated from the ledger for each taxable period, with bad debt relief and imported services.
How does the bank reconciliation work?
Statements are imported from each bank every morning and matched by rule to receipts, payments and settlements. Rules cover about ninety-six lines in a hundred; the rest appear as a short list with a suggested treatment for a person to confirm.
Can tenants pay and dispute online?
Yes. A tenant reads its statement, pays an invoice online and raises a dispute on the invoice line. The dispute is settled with a credit note the tenant can see, and company and TIN details and a DuitNow AutoDebit mandate are kept in the portal.
Can it consolidate a group with intercompany transactions?
Intercompany pairs are mirrored as they post, eliminations are generated from them, and the consolidated statements are ready when the last entity hard closes. A reporting currency and minority interests are handled per group.
Where does it run, and can our other systems talk to it?
In the group's own cloud account or data centre. idataraya installs it, hardens it and keeps it current, and the group's team holds the keys, the backups and the data. A documented API lets the group's other systems, asasii procure, asasii parking or a third party post and read journals, invoices and balances.
What does the yearly agreement cover?
Software updates, the customisations made for you, monitoring, severity-based response and restoration targets, statutory updates and support from people who have run a close. Hosting stays with you. It is a fee, not a subscription.